How it works

From your guest list to print-ready files

The whole process happens on this site, without an account or a call. Most of the time goes into checking your list; making the files takes seconds.

  1. Get your list ready

    You need one row per guest with two things: the name as it should be printed, and the table you've assigned. Tables can be numbers or names. Separate first-name and last-name columns are fine too.

    Starting from scratch? Use the free guest-list template (CSV or Excel).

  2. Upload it

    Upload a CSV or Excel (.xlsx) file, or paste straight from a spreadsheet. Then confirm which column holds names and which holds tables. You'll see the first rows as we read them.

    Only names and tables are kept. Any other columns, like addresses or meal choices, are discarded as soon as you confirm the columns. Up to 250 guests per event.

  3. Check what we found

    Before anything is designed, the list is checked:

    • Missing tables: you assign them before you can continue.
    • Possible duplicates: two rows with the same name. You decide whether to remove one or keep both, for example for a parent and child with the same name. Nothing is merged automatically.
    • Very long names that may not fit on a place card.
    • Unusual characters a design's font can't draw, so nothing is silently dropped.

    You can also edit, add or remove guests here.

  4. Choose a design and sizes

    Pick Minimal, Classic or Botanical (see the samples), then:

    • chart size: 16 × 20 in, 18 × 24 in, 24 × 36 in, A2 (420 × 594 mm), A1 (594 × 841 mm) (size guide)
    • main layout: grouped by table or alphabetical (you get both files; which to use)
    • sort by first or last name
    • paper: US Letter or A4, for place cards, the QR sign and the backup list
    • the names for the top, your date, and an optional venue

  5. Preview with your names, free

    You see your chart, place cards and QR sign with your real names. Previews are watermarked, low-resolution images and only part of each file is sharp, so they can't be printed. The preview QR code doesn't scan.

  6. Pay $99

    Checkout is hosted by Stripe; we never see your card details. You'll be asked to agree to the terms, including that files are delivered immediately. Your files unlock once Stripe confirms the payment, usually within a few seconds.

  7. Download your files

    Your private dashboard has every file, separately or as one .zip:

    • seating chart in your main layout, plus the other layout
    • place cards, with a printing and folding guide on page 1
    • QR "find your seat" sign
    • backup guest list for the welcome table

    The dashboard also shows your private management link. Save it: it's how you get back in from another device. If you lose it, email us and we'll help you back in.

    Print at 100% ("Actual size"). The seating chart is sized for poster printing at a print shop; place cards and the sign print on a home printer.

  8. Make corrections until your event

    Fix a spelling, move someone to another table, add or remove a guest, or change the design or size. Every file regenerates to match, and the QR guest page updates immediately. There's no limit on corrections. Anything you've already printed needs reprinting.

  9. On the day, and afterwards

    Guests scan the QR sign, type their full name and see their table (how the QR page works). The guest page stays online until 30 days after your event date. Then it and your guest list are deleted automatically. You can delete everything sooner from your dashboard.

    If you don't pay, your draft is deleted after 14 days of inactivity.

Start your free preview →

More questions? See the FAQ.