Wedding seating guest list template
A simple spreadsheet for recording who sits at which table, with a filled-in example. It's free to use with any seating chart, and it's also the exact format our upload page reads.
Download Excel (.xlsx) Download CSV
No email or sign-up needed. The Excel file has an instructions tab. The example names are fictional; delete them before you start.
What the template looks like
| Guest name | Table | Notes (not uploaded) |
|---|---|---|
| Ava Lindqvist | Head Table | Couple |
| Dr. Priya Raman | 1 | Titles are fine |
| Mateo Núñez | 1 | Accents kept exactly as typed |
| Samuel Okoro | 2 | One row per person, even for couples |
| Grace Okoro | 2 | |
| Guest of Samuel Okoro | 2 | Plus-one whose name you don't know yet |
| Léa Szabó | Garden | Named tables work too |
| Oliver Dubois | Table not decided yet |
Sample rows with fictional names.
How to fill it in
- One row per person. Couples and families go on separate rows, because each person gets their own place card and their own entry on the chart.
- Write names exactly as they should be printed. Include accents. Decide now whether you're using "Robert" or "Bob". The chart is sorted by last name or first name, whichever you choose later.
- Spell table names consistently. Numbers are forgiving: our upload treats "4", "Table 4" and "#4" as the same table. Named tables aren't: "Olive" and "Olives" become two tables. Many other tools are stricter, so one consistent style is safest.
- Plus-ones without names can go in as "Guest of Samuel Okoro" so the table count is right. Update the name when you know it.
- Children get their own row if they have a seat. If they don't, leave them off the seating list.
- Leave the table blank if you haven't decided yet. Count the rows for each table to check it against the venue's table capacity.
Using it in Google Sheets or Numbers
- Google Sheets: File → Import → Upload, and choose the .xlsx or .csv file. To export, use File → Download → Microsoft Excel or Comma-separated values.
- Apple Numbers: open the .xlsx file directly. To export, use File → Export To → Excel or CSV.
- Excel: if you save as CSV, choose "CSV UTF-8" so that accents survive.
Already have a spreadsheet?
You don't need to copy it into this template. Our upload reads most guest lists as they are: any column order, separate first- and last-name columns, and extra columns. You just confirm which column is which. Only names and tables are kept; extra columns like addresses or meals are discarded as soon as you confirm.
Turn the finished list into print files
Upload it and get a seating chart, matching place cards, a QR find-your-seat page and a backup list, all from the same list. See it with your names for free; it's $99 only if you want the files.