A seating list for your caterer and venue, made for you
Venues and caterers ask every couple for the same thing: how many at each table, who they are, and how many of each meal. Every package includes that sheet, built from your guest list and updated whenever you make a change.
What's on it
- Totals at the top: guests, tables and the count of each meal.
- Every table with its headcount and a meal count for that table.
- Every guest under their table, with their meal beside their name.
- Plain black on white, on US Letter or A4, so it photocopies cleanly and can be written on.
Send the PDF to your venue coordinator, caterer or planner. When the list changes, download it again; it always matches the chart and the cards because it comes from the same list.
What caterers usually need, and when
- A final headcount, often one to two weeks before. Ask your caterer for their date.
- Meal counts by table, so plates reach the right table without asking each guest.
- Who has which meal at the seat. The sheet lists it, and place cards with meal marks show it on the table.
- Table names or numbers that match what's printed in the room. Ours match by construction.
Common questions
My list has no meal column. Is the sheet still useful?
Yes. You still get every table with its headcount and names, which is what a venue needs to set the room.
Can I add meals later?
Yes. Add or edit a meal for any guest in your guest list at any time; the sheet and the place cards update.
See it with your own names
Upload your guest list and the preview is free. The package is $39 (launch price), or $59 for 251–500 guests, with edits until your event.
Sample images use fictional names.